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Choosing a venue is one of the most important decisions for an event planner. The best settings out there make a powerful visual statement that can shape opinions before a single guest has even walked through the doors. However, as impactful as a beautiful building can be, this choice is about much more than just looks — it will have a major bearing on practical factors like technical requirements and even attendance numbers.
If you’re currently deciding where to stage your next gathering, a venue checklist for events is a must. Here, one of the UK’s leading planners, ConnectIn Events, highlights the five must-haves you’ll need to tick off while searching for the ultimate spot. |
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Venue Checklist for Events: 5 Big Factors For Perfect PlanningThe best event spaces provide an enticing combination of style and substance. They incorporate all of the foundations of successful social gatherings, from accessibility and amenities to slick service and style. Everything here should be included in a venue checklist for events, to ensure that the location you choose can elevate the activities you’ve got planned. ConnectIn Events’ venue selection checklist covers: Ease of AccessAttendance is one of the easiest ways to quickly judge the success of an occasion. To attract a bigger crowd, give serious thought to how easily guests can reach the venue before you make a booking. Ideally, it should be situated within easy reach of your workplace, to make it easier for employees to travel there directly from the office. If you’re asking people to travel a bit further than the usual commute, make sure there are good public transport links, adequate car parking spaces and, perhaps even overnight accommodation. There’s nothing wrong with more remote locations, but you’ll need to make the occasion even more appealing to persuade everyone to go the distance. Finally, keep in mind any guests who might need access to wheelchair ramps, elevators, baby changing facilities, and disabled toilets. Capacity and ComfortDo you have firm attendance numbers yet? If so, finding a suitable event space is a critical requirement. Go too big and the occasion might appear to be unpopular. Go small and everyone could soon feel cramped and uncomfortable. Crucially, this isn’t only about the guest experience, it’s also essential that you remember to keep in mind any health and safety laws, plan ahead against potential overcrowding, consider fire regulations, and more. Services and AmenitiesThe next entry on the venue checklist for events covers the activities you’ve spent time planning. Even the most modest of events tend to need a bare minimum of steady Wi-Fi, refreshments, microphones, and projectors. Larger occasions often demand bigger sound systems, video conferencing capacity, special effects, multiple food courses, and beyond. It’s crucial to check that your venue’s services can accommodate all of your event plans in advance to avoid being forced into last ditch adjustments and/or compromises. Cost and BudgetNo venue checklist for events would be complete without mentioning costs. Sticking to your budget will make it easier to bring all of your plans to fruition without needing to cut corners later on. If money is tight, did you know that many venues have variable rates for different days, times, and even seasons? Some might even let you pay in instalments, if you need a bit more financial flexibility. Theme ExtensionEvery successful event has a main theme that ties everything together. Whatever you’ve chosen as yours, the venue should be a natural extension of the overarching concept. If you’re aiming for decadence and luxury, make this clear by hiring an elegant older building. For a younger, more modern theme, try that funky new spot everyone’s been talking about recently. |
Conclusion |
Enjoy Free Venue Finding with ConnectIn EventsA venue selection checklist is a really useful tool for planners who want to hire the ideal space. However, working through a list of possible locations can be a time-consuming task in itself. Therefore, if you want to simplify the process, it helps to work with an established planner who can use their wealth of contacts to find a place that aligns with your main objectives. ConnectIn Events has been planning gatherings in the North West of England and beyond since 2009. In that time they’ve helped businesses from a range of industries to take the stress out of venue-finding. Whatever type of occasion you’re working on, they can help you to locate the ideal spot — completely FREE of charge! Get in touch with them today to find out more. |